FAR 42.503-1

(a) The contracting officer who decides that a conference is needed is responsible for- (1) Establishing the time and place of the conference; (2) Preparing the agenda, when necessary; (3) Notifying appropriate Government representatives ( e.g., contracting/contract administration office) and the contractor; (4) Designating or acting as the chairperson; (5) Conducting a preliminary meeting of Government personnel; and (6) Preparing a summary report of the conference. (b) When the contracting office initiates a conference, the arrangements may be made by that office or, at its request, by the contract administration office.

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