Security Guard Services Bid Checklist (Printable)

Before you decide to bid

Read the post orders: every post, its hours and armed or unarmed
Add up total guard hours per week, including holidays and relief
Check the state license your company and each guard must hold
Note training, uniform, vehicle and reporting requirements
Attend the site visit if offered

Documents to gather

Company security license and license numbers for supervisors
Certificate of insurance at the limits stated (general liability, auto, workers' comp)
W-9 and vendor registration with the buyer
References from similar guard contracts
Staffing, supervision and training plan
Signed bid forms and addendum acknowledgments

Pricing

Price the hourly bill rate the sheet asks for, by post or guard type
Build in payroll taxes, insurance, training, uniforms and overtime
Check whether a wage determination or living wage rule sets the minimum pay

Submit

Use the exact bid form or price sheet the buyer gave; don't retype it
Sign every form that asks for a signature, by someone allowed to bind the company
Acknowledge every addendum on the form the solicitation names
Match the submission method: sealed envelope, e-bid portal or email, as the IFB says
Label a sealed envelope exactly as instructed (bid number, title, due date)
Deliver or upload before the deadline; late bids are usually rejected unopened
Keep a full copy of everything you submitted

After the opening

Attend or check the public bid opening, or ask for the bid tabulation
Note the winning price and winner for your next bid
If you win, have insurance certificates and bonds ready within the deadline the award letter gives

A general checklist of what public buyers commonly ask for. The solicitation and its addenda are the rules for each bid: follow them where they differ.

Security Guard Services Bid Checklist

Before you decide to bid

Documents to gather

Pricing

Submit

After the opening

Now find a security guard bid to use it on